edition 1: October 9, 2002
Welcome to the first of our monthly p3 news updates. Each month we will cover a current issue in tv, print and creative production that will help you better understand and manage these processes.  p3 – helping people achieve commercial purpose through creative process Add a colleague to the ‘p3 news’ mailing list, by emailing their details to people@p3.com.au
blowing the budget big time   This case study is an amalgam of recent incidents we have encountered and illustrates how an advertiser can spend more than twice their budget on a tv production.   The brief The client provided a brief for the development of a major tv production to be utilised over the next two years. A production budget of $300,000 was specified.. The on-air date was 12 weeks ahead.  Creative development The agency developed a numner of concepts over the following three weeks that were presented for approval. The advertiser accepted one concept and rejected the others as they were off-brief. The agency was asked to develop additional concepts as the current practice of the advertiser was to concept test before committing to production. The agency developed additional concepts over the following two weeks, which were presented and all three concepts went into research.  Research After two weeks of testing, the results of the research indicated that the original concept was clearly the one preferred by the target audience. This concept was then approved to proceed to pre-production. Quoting The agency provided the showreels of three directors for approval. These were approved for quoting. An estimate for $750,000 was presented almost two weeks later. The competitive estimates were within $20,000 of the recommended estimate. There was now just 4 weeks to the on-air date.  The options 1. The advertiser asked the agency to obtain further quotes. The agency responded that this would take time and already the production schedule was tight. The agency maintained that this concpet required a highly skilled and therefore expensive director to do the concept justice. 2. The advertiser asked the agency to re-look at the estimate and see what saving could be negotiated. The agency returned 48 hours later with a $25,000 reduction, declaring the estimate had been cut to the bone. 3. The advertiser concidered asking the agency to prepare another concept that was within budget, but rejected this as it would require research. In the end that advertiser had no option but to approve the production at $725,000 and bought forward funds from future media to accommodate the differnece.  Recomendation There are a number of steps the advertiser could have taken to manage this process more effectively. The three most obvious are: 1. Have a schedule prepared at the time of briefing and before media is booked, that takes into consideration the time required for all stages of the project including: concept development, research, approvals and production to avoid running out of time and options. 2. Ask the agency producer to provide a “Ballpark” production estimate at the time the concept is presented or at least before any concept research. Inform the agency producer that you will require the “ballpark” estimate to be within 20% of the final estimate. 3. If the agency believe the solution cannot be achieved for the budget, ask them to support this by presenting concepts that can be achieved for the budget as well as their preferred concept. In this way the advertiser can compare the quality and suitability of the proposed solutions before committing to the additional budget requirements. Other simple yet effective process management steps are available in our “P3tv production training for advertisers” workshops. For details on our training, auditing or benchmarking of tv, print production and agency remuneration, please contact P3 on: t: 03 9378 3223 f: 03 9379 8415 e: people@p3.com.au w: www.p3.com.au
p3 training workshops
NOW AVAILABLE – P3tv, P3print, P3biz HALF DAY TRAINING WORKSHOPS Customised half day training designed and written for advertisers, highlighting practical ways you can have a positive impact on your televison, print and creative production costs and outcomes. For more information on P3 training for advertisers, email us at people@p3.com.au
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“Asking the right questions takes as much skill as giving the right answers.” Robert Half, US President of Robert Half Int. To receive a copy of the p3 brochure, download a pdf copy or order your printed version at our website www.p3.com.au
p3tv top 10
Last month saw the first of our ‘Top 10’ checklists distributed to the management and marketing departments of Australia’s top advertisers. They highlight the most effective ways to maintain transparency and accountibility with your creative suppliers in the areas of tv and print production, as well as agency remuneration. If you did not receive your your free copy of ‘p3tv Top 10’ and would like to receive the upcoming ‘p3print’ and ‘p3biz’ checklist order your copy at our website www.p3.com.au

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