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Is procurement standing in the way of independent agencies winning larger clients?

Procurement vs independent agencies

This post is by Darren Woolley, Founder and Global CEO of TrinityP3With his background as an analytical scientist and creative problem solver, Darren brings unique insights and learnings to the marketing process. He is considered a global thought leader on optimising marketing productivity and performance across marketing agency and supplier rosters.

This is a trend that has been on the rise for more than a year. But one that appeared to accelerate during the COVID pandemic. That is an advertiser preference for smaller, independent agencies over their larger, global network competitors. While we have noticed a trend in marketers being more open to considering independent alternatives when going to market, the fact is larger clients are not ending up with more independent agency partners at this stage.

Part of the problem appears to be the involvement of procurement in the tendering process. Particularly for those larger, corporate advertisers.

It is fair to say, the larger the corporation, the more likely they are to have a procurement function. Smaller organisations may have procurement functions, but the procurement team are usually focused on direct sourcing, rather than indirect. And with larger organisations, with small media spends, often the procurement team will focus their resources on areas where they can have maximum impact. Therefore, where we have corporate organisations, with significant media spends, it is likely that procurement will be involved in the process of selecting a supplier.

While the industry focused around the impact procurement has had on agency fees, the fact is procurement also have other agendas. These include ethical and sustainable sourcing and risk mitigation. It is this last consideration that appears to be working against smaller, independent agencies.

One of the most common, and easiest, ways of assessing supplier risk is looking at the financial size of the supplier. This includes financial performance data from the past 3 – 5 years. Data including turnover, margins and profit. It can include providing P&L and balance sheet to identify debts and liabilities. It may include getting an independent auditor’s letter to prove you are a going concern. And it may require the directors to sign a statutory declaration that all of the information provided is true and correct.

Why? Why the intrusion into what is often confidential and sensitive information for a private company?

Because, no-one wants to appoint a new supplier, only to have them slide into receivership or insolvency. Therefore, a financial proctological examination is required to ensure the financial health of the supplier.

But like most sensitive information, it can be misused. We have regularly seen procurement assess independent agencies as high risk, compared to their network competitors. The comparison of the contract value to the total turnover is a common calculation. It provides a quantified indicator of the size the client represents to the total agency size.

For an independent, this means the turnover size of the company that is the agency. For a network agency, this can be their turnover in the market, across affiliated companies or the holding company turnover. The ratio is invariably much smaller for a network agency. And therefore, the risk is considered much smaller.

Procurement could, of course, look at other factors, such as management stability, financial performance over several years and other factors that would mitigate this perception of risk.

This type of assessment works against smaller, independent agencies. It is particularly impactful in media, where the contract value can be relatively high. But then the agency margin is relatively low, as most of this spend is managed by the agency to place the spend with the third-party media owners. It, therefore, becomes a convenient way to eliminate options.

You may think that as procurement gets more sophisticated and media spends get more fragmented, that this would be less of an obstacle to small, independents winning larger corporate clients. But in fact, during this time of uncertainty, and with a global recession knocking at the door, risk mitigation is on the rise.

How can procurement really know if the agency is financially viable? Look at the number of businesses that are being maintained through government financial programs. Look at the number of categories, such as travel, dining and entertainment hit hard by the global pandemic. How many of these larger businesses will ultimately fail? In the process how many of their suppliers will be impacted by this failure and themselves drawn into insolvency.

The irony is the risk sits more with the agency than the advertiser. Agencies buy media on behalf of their clients and only get paid, often after the media has run. If the advertisers become insolvent, they will often leave their agencies holding the debt. Perhaps instead, procurement should be looking at the financial viability of the agency’s other clients?

While there is a definite need to mitigate risk, the broad-brush stroke approach we have seen assumes that larger network agencies are more likely to weather the economic storm ahead. But at what cost? If smaller, independent agencies are going to have an opportunity to prove the value they can deliver advertisers, then we need to stop applying a cookie-cutter approach to their assessment.

There are other more nuanced ways of assessing financial risk.

The article first appeared in The Drum on September 18, 2020

TrinityP3’s comprehensive Search & Selection process provides extensive market knowledge, tightly defined process and detailed evaluation and assessment. Learn more here

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Darren is considered a thought leader on all aspects of marketing management. A Problem Solver, Negotiator, Founder & Global CEO of TrinityP3 - Marketing Management Consultants, founding member of the Marketing FIRST Forum and Author. He is also a Past-Chair of the Australian Marketing Institute, Ex-Medical Scientist and Ex-Creative Director. And in his spare time he sleeps. Darren's Bio Here Email: darren@trinityp3.com

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